PRIVACY POLICY
We value transparency and want you to be clear about why we ask you for personal information when you support us or refer a family for a project and want to be honest about how we will use it. This privacy policy explains this and tells you the measures we take to protect your data.
The processing of your information is carried out by or on behalf of North Front Coalition, registered Non-Profit in Canada. Registered Company Number 1661779-4.
This policy has been designed to meet the requirements laid out in Canada under Canada's Anti-Spam Legislation (CASL) and other relevant authorities.
Contacting us:
If you have any questions about this privacy policy and how we use your information you can contact us by writing to us at: North Front Coalition at our email address: northfrontcoalition@gmail.com
Your acceptance of this policy, and our right to change it.
By using the North Front Coalition websites, membership, projects, research software, fundraising, donating to a project or campaign and providing your information via any means, you consent to our collection and use of the information you provide in the way(s) set out in this notice. If you do not agree to this notice, please do not use our websites, social media pages or referral and project services.
We review our privacy notice regularly and we may make changes to it from time to time. Any changes we make to the notice will appear here and will apply to all future processing of data, including data that is already being processed by the North Front Coalition. This notice was last updated May 2025.
See also Website Terms & Conditions
The Highlights
Please read the full privacy policy to understand what information we hold, how we may use it and your rights. This section is only a quick summary:
We collect information that is either personal data (as outlined above) or non-personal data (such as web pages accessed).
We may also collect special category personal data. For example, information about health conditions for members where it may mean we need to take this into account with planning to be involved in a Boots on the Ground project. We record information about ages of those involved to support us to provide appropriate services and show the impact we have had as a non-profit organization.
We collect information to provide services or goods, to provide information, to fund-raise toward our the research, for administration, research, analysis, to comply with the law, and for the prevention/detection of crime.
We only collect the information that we need to provide the best possible service.
We do our very best to keep personal information secure. For example, we use a secure internet connection whenever we collect personal data online.
We never sell your data for another company or charity for their own project campaign purposes.
We share data where we are required by law. All our volunteers are required by their contract or terms of service to treat your data legally and fairly and to use data only for the required purpose. They have clear instructions about how to use it and we have the right to check how they are complying with our instructions.
What is personal data?
Personal data is information that can be used to help identify an individual, directly or indirectly, such as a name, an identification number, location data, an online identifier or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person. Special category data includes information about medical conditions where the involvement requires a safety and fitness component.
1. Why we use your information.
We will only use your information where we have a legal basis and will always respect your rights. Where we use your information, it may be because you have consented to us doing so or because we consider we have a legitimate interest to do so.
Where we do rely on a legitimate interest to use your information, we will always ensure that this is done in a way that is not intrusive.
We may also use your information because we have a legal obligation to do so or because we need to fulfil a contractual obligation.
Some examples of what we mean by this include:
You have given us your consent to use the information for a specified purpose, such as registering as a subscribed member of the organization, involvement in Boots on the Ground research and sending you project campaign emails.
We have a legal obligation to use your information, for example to claim tax refunds or to coordinate and support Boots on the Ground projects.
We need to use your information to fulfil a contract with you – such as providing research services or supporting a research campaign that you are involved in.
We are using your information in pursuit of a legitimate interest, for example writing to you to tell you about our services and ask for your support in helping us to deliver research outcomes, evidence and reports.
Other reasons include:
To pursue our charitable purpose to deliver our mission and vision
To raise vital funds for our work
To ensure we meet our regulatory requirements as a non-profit organization
To manage our ongoing relationship with our supporters and anyone we work with such as referrers
To manage our financial transactions and prevent fraud
2. How we use your information.
2.1 To respond to any requests, complaints or queries you make to us. If you contact us directly, we will use the information you give to us to handle your enquiry or request. This may include responding to your query or feedback or sending you relevant information or fundraising materials. We may also keep a record of conversations we have with you, feedback you provide and any project campaign materials we send out to you. This can help us to handle queries more efficiently.
2.2 To process any donations you make, claim any relevant Tax refunds and maintain a record of your past or potential future financial contributions. This includes keeping a record of any pledges, gift agreements or any other indications that you are planning to donate to the North Front Coalition. We keep a record of any donations we receive for audit purposes, and as we are legally required to keep information related to Tax refunds. We may need to use your information to prevent fraud. We may also use your information to administer any fundraising you participate in.
2.3 To provide you with information and support for any events, fundraising and research campaigning activities or volunteering opportunities you sign up to, registering or enquiring about an event, activity, or campaign. This includes signing up for our emails.
Registering for an event: If you have completed a form to register or enquire about an research project, or to sign up to one of our campaigns plus given us consent to contact you, we will consider this as a request to send you details about the event, activity, or campaign.
Providing your contact information: Where you provide contact details for events, we will provide information and support by post, phone, mobile messaging, email, via social media, and any other channels for which you have given consent. When you have asked for details for any reason, we will send you information including, where relevant, ideas for fundraising and reminders on key information about the activity. You can change your contact preferences at any time by getting in touch with us at northfrontcoaliation@gmail.com Where appropriate, we will use the information you provide to identify any help we can offer, specific to the activity you have signed up for and to provide necessary information to event organizers. Where this includes information about sensitive topics such as your health, we will only use this information if you have given us explicit consent to do so. We may also receive information through event organizers or through third party websites (for example JustGiving) so we know you are fundraising for us.
Subscribing to our emails: where you provide your email address and any other contact details as part of registering to receive emails, you are providing consent for us to contact you via email. To stop receiving emails, use the unsubscribe link which appears in every email, or contact us via northfrontcoaliation@gmail.com. We use a third-party email provider to design and send our emails, and we use tracking within emails to provide overview statistics about open rate, click through and link clicks. This is to help us improve our communications and report on engagement rates for our activity.
2.4 To provide you with information about our services including projects, advice or guidance for referrers and so on. This includes:
Registering as a member – we collect your name, place of work, job title and geographic information to be able to provide you with information relevant to research projects you may be working with and our campaigns. Your data will be used to contact you about new campaigns, specific opportunities and questions you may have contacted us about; to stay in contact with you about the wider work of the charity.
Asking for feedback and staying in touch – we will use family and member information to stay in touch after a project and ask for feedback about the experience. We will also use this data to stay in touch with our research teams about the wider work of the non-profit. We monitor feedback for quality and improvement purposes and use anonymised feedback for project campaign and fundraising purposes. Where teams and individual have opted to provide us with stories, images and other content they will be asked to complete a permission form which identifies how we can use this information. We rely on legitimate interest to stay in touch directly with our members after their project though non-members may also opt in to remain in touch via social media and other channels.
2.5 To manage our campaigns. When applying for voluntary role with us, online, through a third-party portal or through a recruitment agency, the personal data you provide as part of the recruitment process will only be held and processed for the purpose of the selection processes and in connection with any subsequent employment unless otherwise indicated.
By submitting your personal information, you will be giving your consent for us to hold and use the data for the purposes being consented to. You will be asked to provide certain information including your name, contact details, employment history and qualifications. This information is mandatory so we can fairly consider your application, communicate with you about your application and where successful, follow up with references or meet our statutory and internal monitoring and reporting responsibilities.
We may also view social media profiles such as LinkedIn, Facebook and Twitter, to the extent that it is relevant to your application or candidate selection. Unsuccessful applicant data may be held confidentially within our files for up to six months before it is deleted.
2.6 To process financial transactions. The North Front Coalition processes payment information by several methods. These include regular donations, one-off donations and legacy donations and may be undertaken using cash, cheque, bank transfer, direct debit, card payment at a point of sale or contactless device, wireless payment, remote payment (such as over the telephone) and third-party fundraising tools such as Just Giving (plus others). Where payments are made using a debit or credit card, the charity does not store or retain the card information (PAN, CVV2,). All direct debits are covered by the Direct Debit Guarantee. We also use financial transactions to pay suppliers and service providers.
3. How we use your information and tell you about our work.
3.1 To send you project campaign communications by email, mobile messaging, or direct message on social media, where you have agreed to receive this. Where you have provided an email address, mobile phone number, or details of your social media profiles and consented to being contacted in this way, we will send you information by those channels – including by direct message through social media – covering ways to give or raise money for us, campaign for us, to volunteer for us, updates on projects and other areas of our work. This may include promoting the work of partner organizations that we believe will benefit us and our charitable cause. We never give your information to partner organizations and third parties without your prior consent.
3.2 To contact you by phone and post where it is appropriate and relevant, and you have provided us with a telephone number or a postal address. We will occasionally call or write to you to tell you about ways to give or raise money for us, to volunteer for us, the projects we are offering and our wider work.
We do this as we consider it as a legitimate interest to promote our charitable cause and communicate with you about ways you can support us. We will not contact you by phone for project campaign purposes if your number is registered with the Telephone Preference Service, unless you have agreed to receive calls from us.
3.3 To manage your contact preferences. You can tell us to stop contacting you, or change the way in which we do so, by getting in touch with us using the details on our website, or by emailing northfrontcoaliation@gmail.com. We will keep a record of any requests to stop receiving information from us to ensure that we do not communicate with you in the future, unless you tell us you want to hear from us again.
3.4 To help us speak to you in a way that is relevant to you, and to understand our supporters more broadly. We try to ensure that our communications are as effective as possible. This means communicating with people in different ways, appropriate to them.
On occasion, we will use information you have given us, for example the record of your previous donations to us and the type of activity you have been involved with, to tailor our communications. We will also use information about how you use our website or interact with our emails so we can make them more effective.
In certain circumstances we will use information about you from publicly available sources - such as online registries, websites, media or social media, or personal introductions - to understand more about your interests and preferences so that we can better tailor our communications – telling you about the things you are likely to be interested in or letting you know of ways to fund-raise with us which are relevant to you. We may do this by looking at your career information, peer networks, demographic information, hobbies and interests or other information.
We will also use broad demographic information such as statistics and analysis from third parties to better understand how our own supporter base compares to the general population. This helps us to decide who to send our communications to and is useful to ensure the communications you receive are relevant to you.
If you would prefer we didn’t use your information in this way, then you have the right to tell us to stop and can do so by getting in touch with us using the details in the Contact section or emailing northfrontcoaliation@gmail.com
3.5 To target our digital and social media project campaign and website activity. If you visit our website, we log the IP address of the computer you are using in order to protect our servers against abuse and malicious activity. The logs are deleted every 30 days.
When you access our website, some cookies are saved to your computer, for example if you have chosen a particular landing setting or created a user account. You can also turn off your cookies so that we can’t access this information.
We may also use the information you provide us with to target our digital and social media advertising effectively. This could include securely providing contact details such as your name and email address to digital advertising networks or social media companies, including but not limited to Facebook, Google and Twitter. For example, we may use your information to enable us to display adverts, or to find potential supporters who have similar characteristics to you.
Any information we share with social media companies will be shared in an encrypted format and will not be used for their own purposes. You can stop your information being used for this by contacting us at northfrontcoaliation@gmail.com
Where you have asked us not to use your information for targeted digital advertising, you may still see adverts related to our work. This is because the social media site or advertising network may select you based on information they hold, such as your age and location, or websites you have visited, without using information that has been provided by us.
You can control the kind of advertising which you see through the settings in the relevant social media site.
You can control the cookies that your computer and other devices use too.
3.6 Use of any images, videos of, or other information you tell us about something you have done for the North Front Coalition.
If you share information about the fundraising or campaigning activities you have done for us, or your personal experiences, by post, email or over social media, we may want to use this to help us promote our events and activities in the future. If you are participating in an event with us, we’ll ask if you are happy to be included in our pictures – please tell us if you are not. In other cases, we will obtain the necessary permission to use this information or share this via social media – if you have already posted information yourself via social media about your engagement with us, we may repost your information.
3.7 To undertake our wider work. We maintain a record of information relating to areas of our wider work. This could include examples of offers you have made to donate items for a project or event, donations of time or money via a company or partner or offers to provide us with discounts and other offers. This information is stored because it is critical to help us reach our charitable goal. This will include keeping a record of contact details such as address, telephone number and email address as well as the offers you have made, and any networks or connections you have shared with us.
3.8 To comply with the law. As with all charities, we ensure that our activities comply with the law. Therefore, we may need to share or use your personal information if we are required to do so by law (for example, in response to a warrant or court order) and we may use information from other sources for the purposes of fraud prevention, for example to comply with money laundering regulations, or to protect people’s rights, property or safety.
If certain levels of donation are made, the Fundraising Regulator’s Code of Fundraising Practice requires us, and all charities in the CANADA, to perform checks. More details can be found at CRA.
4. Keeping your details up to date.
We always use information you have provided for us to keep your records up to date and respect your preferences when you express them. We also sometimes us publicly available information to ensure information is up to date, for example, Mailing Preference Service, Telephone Preference Service, Post Office National
Change of Address database.
We may use other services to cross-check the accuracy of the contact details we hold for you. You can let us know if you move to a new house or your details change by contacting us at northfrontcoaliation@gmail.com
5. What we do if you choose to tell us about your experiences with us.
Where you have provided information about your experience of our fundraising events, research projects or boots on the ground missions, or feedback on us (such as how we look after you), through surveys, focus group, questionnaire, or when we are talking to you by phone or email, we will explain what the information will be used for and whether it will be held anonymously or not. If the information will be held in a way that could be connected to you personally (such as a case study or story), we will ask your permission to store and use what you tell us.
We will use this information for the purposes explained to you when we ask you about taking part. For example, to better understand the issues that are important to our supporters which helps shape our communications and activities. We may compare statistics related to our supporters to information about the general population, to help our understanding.
Where you provide more detailed information, we may want to use this in our communications including PR and media activity, digital and social media, campaigning, fundraising materials and internal communications, to help us raise awareness of the charity, fundraising and the delivery and impact of projects and events.
We will never use your story without obtaining your consent first. If a suitable opportunity arises for us to use the information you have given us in a way which we do not feel is covered by our normal agreements, we will contact you to discuss the use of your story in further detail. We will fully explain how we would like to use your information, so that we may obtain your fully informed consent.
Where you have given appropriate consent, we will use information you have shared to send you communications which are relevant to, for example to better support you in an activity you are doing for us; or to ensure that we do not send you any communications or ask you to take part in any activity that would not be appropriate.
6. Sharing your information with other organisations.
Supporters: We will never share your information with third parties for their own purposes, unless this is explained to you at the time we collect your information, you give us your permission to, or we are legally required to do so.
For example, we are legally required to provide your data to CRA if you have agreed to us claiming Tax refunds on your behalf. We may need to provide information to a third party to fulfil and auction prize or offer, or to help deliver a project or event.
7. Transferring your information out of the Canada.
Sometimes organisations who work on our behalf may manage information outside Canada. In those circumstances, we will make sure that we have a valid reason for doing so under current CASL legislation and have relevant contractual agreements in place with them.
8. How long we keep your information for
As a rule, we will hold your information for a defined period, in in accordance with our data retention policy.
For members who have agreed to share their story, this would be three years from after the date of your project or event, from the date you signed a consent form unless you have given us new consent, or agree we can use your data for longer
For supporters, we typically hold data for 7 years after your last donation, for financial compliance purposes. If you have told us you will be leaving a gift in your Will, we will hold your data for longer.
In some circumstances, we may hold your data for a shorter period, for example information related to unsuccessful job applications is destroyed after six months.
In some circumstances, we may hold data for longer, for example pension information of former employees, information related to Tax refunds to comply with the relevant legislation.
North Front Coalition is a charity that was founded in 2025.
To ensure that we have an ongoing record of our activities which may be of interest and importance in years to come, we keep certain information indefinitely. If this information contains personal data, efforts will be made to contact anyone featured before publication (for example at the time of an anniversary or celebration), where this is not possible high ethical standards will be applied to appropriate presentation of stories and to ensure the information, we are sharing is necessary, relevant and appropriate.
If you would like to know how long we will hold any specific information, then please contact northfrontcoaliation@gmail.com and we can provide further details.
9. Your Rights.
9.1 Your data rights. You have the following rights. We are happy to explain how we can help you with any requests around these rights or explain them in more detail for you.
• Information Right – the right to receive the information contained in this policy and our data collection forms about the way we process your personal data.
• Personal Data Access Right – the right to know that we are processing your personal data and, in most circumstances, to have a copy of the personal data of yours that we hold. You can also ask for certain other details such as what purpose we process your data for and how long we hold it.
• Personal Data Correction Right – You have the right to request that we correct inaccurate data or complete incomplete data that we hold on you.
• Personal Data Erasure Right – Known as the Right to be forgotten. In certain circumstances you may request that we erase your personal data held by us.
• Personal Data Restriction Right – You have the right to restrict the way we process your personal data in certain circumstances, for example if: you contest the accuracy of the data, if our processing is unlawful, to pursue legal claims, where we are relying on legitimate interests to process data.
• Data Processing Objection Right – You have the right to object to us processing your data for (i) direct project campaign purposes (ii) scientific or historical research or statistical purposes and (iii) purposes of profiling related to direct project campaign or based on our legitimate interests or on the performance of a task in the public interest
• Data Portability Right – you have the right to receive a copy of certain personal data or to have it transferred to another organization in some circumstances
9.2 Right to Withdraw Consent at any time. Where we use your personal information based on your prior consent, or where you have given us permission to send you project campaign communications by email, mobile messaging and by direct message on social media, you can withdraw your consent at any time by contacting northfrontcoaliation@gmail.com
10. Complaints
If you have any complaints about how we handle your personal data, please contact us so we can resolve the issue, where possible by contacting the office at contacting northfrontcoaliation@gmail.com.
11. How we keep your information secure
We take appropriate measures to ensure data is held confidentially and with integrity in systems. Our staff are trained in the correct procedures for managing and handling data and our processes are regularly reviewed.
Our systems hold data securely – we protect your data in a range of ways including secure servers, firewalls and encryptions. We follow industry standard compliance requirements (such as PCI compliance (for payment card processing). We keep data files in restricted, password-controlled formats, which are stored on our internal systems.
Where we work with third parties who may provide us with data (for example Just Giving or payroll giving agencies) or hold your data via a third-party system (for example our email project campaign tool), we ensure our suppliers are compliant with the current regulations and have proper systems and processes in place to fulfil their legal and contractual obligations.
12. Updates to this Privacy Policy
We may update this policy to reflect changes in how we use your information. You may wish to check this policy each time you provide us with your information. Where appropriate, we will provide you with notice of any significant changes to how we use your information, for example an email to update.
Other useful information:
• Freedom of Information – North Front Coalition is not a ‘public authority’ as defined under the Freedom of Information Act and so we don’t respond to Freedom of Information requests made under the Act. We will happily respond to supporter, member or researcher questions which are appropriate, our concern is to make sure we don’t spend donated resources unwisely in ways that are not in the spirit of our mission.
• Links to third-party websites - We list links to other websites in our own website if we believe they may be of use or interest to our website visitors. This privacy notice is for our own websites – we are not responsible for third party websites, their policies, or activities. We have provided links in good faith and are not responsible for the content of other websites. Do read their privacy policies before sharing personal data or financial information.
• Other people’s data - Some of the services we offer allow you to provide the personal data of other people (for example tagging people on photos on social media). Before providing anyone else’s data, please ensure they are happy for you to do so. Under no circumstances must you make public another person’s home address, email address, or phone number without their consent.
Feedback – we welcome feedback and comments about our work. If you have any questions or comments, please get in touch via northfrontcoaliation@gmail.com